Hourly view: zoom into a single day
Plan a busy day hour by hour. The header shows covered versus required staff for every hour, so you spot gaps before they happen.
Shift Planner update
Your Shift Planner is getting a major upgrade
We are moving every customer from the Legacy Shift Planner to the new Shift Planner, and our team can help you make the switch.
- Built on your feedbackNew views and tools that customers asked for.
- Help with the switchOur team can help you move to the new Shift Planner.
- Built to growAll new shift features land here.
Why we are making this change
The new Shift Planner already runs the schedules of flair customers today. It plans faster, gives employees more self-service, and is where all our shift-planning work now goes. Rather than maintain two tools, we are bringing everyone onto the better one. The Legacy Shift Planner will be retired once customers have moved.
Legacy versus new
Legacy Shift PlannerNew Shift Planner
SchedulesOne view per locationAny number of independent schedules
Time rangeWeek or month1, 2 or 4 weeks, a month, or any custom range
FiltersLimitedEmployee, department, skill, and custom filters
CopyingPrevious weekAny previous period
Shift TransferNot availableRequest, colleague response, manager approval
Employee HubRead-only list of own shiftsCalendar, colleagues, Open Shift and transfer requests
Meet the new Shift Planner
Location view: see who works where
One row per location, with every shift and absence at that site. Switch between Employee, Location, Demands and Attributes in one click.
Demands view: plan against staffing needs
One row per staffing need, such as "3 German speakers at the front desk on early shifts". See covered versus required staff each day, and which shifts count toward it.
Attributes view: group by department or team
Group rows by department, team, or any other employee field. Run several independent schedules so each manager plans their own area.
See availability and fill gaps with Open Shifts
Absences and working hours appear right on the plan. Post an Open Shift and let qualified employees request it, scoped by location and skill.
Reuse any previous period in one click
Copy shifts or Open Shifts from any earlier week, not only the last one. Predefined Shifts and recurring shifts cover the rest of your routine.
A real calendar for employees in the Employee Hub
Employees see their shifts by day or week, check colleagues' schedules, and request Open Shifts in one click. Their manager confirms each request.
Shift Transfer, with manager approval
Employees hand a shift to a colleague. The colleague accepts, the manager approves, and the plan updates. No more chat threads to track swaps.
Shifts in the flair mobile app
Employees check their next shift, request Open Shifts, and send Shift Transfers from their phone, even offline with cached shifts.
And it keeps getting better
The new Shift Planner is actively developed. Here is what our team is working on next.
Speed and reliability
Faster loading for large teams, and a six-month view for long-range planning.
Faster planning
Fewer clicks to create, edit, and delete shifts.
Scheduling rules
Warnings before you overbook someone or break a working-time rule.
More Shift Transfer options
More ways for employees to swap and pick up shifts.
How the migration works
- 1
Contact our team
Write to our team and tell us which locations and teams use the Shift Planner today. We turn on the new Shift Planner for you.
- 2
Set up your schedules
Configure your schedules and move your shift setup with our guides. Our team can help if you need it.
- 3
Your team switches over
Managers plan in the new view and employees see their shifts in the Employee Hub and mobile app.