Time tracking overview
Time tracking in flair connects employees' working hours with workloads, timesheets, approvals, projects, and time balances. Employees can record time from the surface that fits their work.
Employees and Managers in the Employee Hub and mobile app. HR Admins and eligible managers also review time records in Salesforce.
What you can do
- Track a workday — clock in, record breaks, and clock out in the Employee Hub or mobile app.
- Add missing time — submit a manual entry when you forget to start or stop the tracker.
- Categorize time — select break types, projects, or cost centers when your organization configures them.
- Review timesheets — check recorded hours and submit corrections through Change Requests.
- Approve working time — managers and HR teams review timesheets and Change Requests.
- Track projects and overtime — separate project work and additional hours from ordinary working time.
- Use physical devices — record time through supported kiosk devices, RFID tags, or fingerprint scanners.
Time records can support payroll processing, working-time compliance, project reporting, overtime management, and workload planning.
flair supports these recording patterns:
| Pattern | How it works |
|---|---|
| Digital clock in and out | Employees control a live tracker in the Employee Hub, mobile app, or Slack. |
| Manual entries | Employees enter missing work and send it through the configured approval flow. |
| Project tracking | Employees associate working time with projects and tasks. |
| Physical tracking | Connected devices send clock events to flair. |
Organizations can make more than one pattern available to the same employee.
Where it happens
| Surface | What happens there |
|---|---|
| Employee Hub | Employees track time, add manual entries, review the current week, and submit Change Requests. |
| Mobile app | Employees track time, view previous entries, and use supported iOS Live Activities. |
| Slack | Employees use flair commands to clock in, take breaks, clock out, and check their status. |
| Salesforce | HR Admins configure workloads and Time Frameworks. Managers and HR teams review timesheets and requests. |
| Physical devices | Employees clock in and out through configured kiosks, cards, badges, or biometric devices. |
An employee's workload defines their expected time and active dates. A Time Framework adds rules for breaks, rounding, limits, overtime, and approvals. flair compares the resulting entries with those rules when it creates a timesheet.
A Time Framework's daily time limit can restrict hours by workload, a custom duration, or a Salesforce Flow that computes the limit for each employee and day. A Salesforce Admin sets this up; see Configure time tracking.
Time-tracking records have distinct purposes:
| Record | What it represents |
|---|---|
| Time entry | A period of work, including its start, end, breaks, and optional project or cost center. |
| Timesheet | Time entries grouped for employee review and manager approval. |
| Change Request | A proposed correction to a submitted time entry. |
| Time balance | The difference between expected and recorded time under the configured Time Framework. |
Managers can approve timesheets in Salesforce, the Employee Hub, or the mobile app when their assigned role and permissions allow it.
Start here
- To clock in, take breaks, or add a missing entry, track your time.
- To review or approve recorded hours, open Timesheets.
- To understand extra hours, open Configure overtime.
- To record time against projects, open Track time and allocate employees to projects.
- To use a kiosk or another device, open Set up physical time tracking.
- To prepare workloads and Time Frameworks, configure time tracking.