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Overtime Setup

Overtime management is a crucial aspect of workforce organization, and assigning employees to a Time Framework helps ensure an organized approach to handling overtime or additional hours.

Organizing Overtime Using Time Frameworks​

Let's take a look at setting up overtime for your company using a Time Framework.

Create Compensatory Time Category​

Create an absence category for compensatory time or overtime in the flair HR app. All the overtime employees accumulate will be accrued within this category.

To do this go to the HR admin section and select Absence Categories and Policies. Select Create on the Absence Categories panel. In this case, we are creating an Overtime compensation category. Make sure you tick the Compensatory Time box to make this category accrues all the overtime an employee works.

Time Framework Template​

The next step is to create a Time Framework, where you will define your company overtime rules. Go to the HR Admin page and select Time Frameworks. You can either create a new Time Framework or adjust an existing one.

After setting up and clicking into a Time Framework, you can access the Overtime menu, which allows you to personalize the overtime rules according to your preferences. Within this menu, you can choose the method for calculating extra hours by selecting an option from the Overtime Calculation drop-down box. You have three choices: daily basis, weekly basis, or a combination of daily and weekly maximums.

If overtime is anything that exceeds workload hours, check the Weekly Overtime Based on Workload box.

Or, enter the threshold in the Calculate Weekly Overtime After field to determine the number of hours at which overtime begins. For example, for some people, after 40 hours then the overtime rates apply.

Under the Compensatory Time field, you can set the rate of overtime as a percentage of an employee's wage. For example, overtime can be calculated at 100% of the standard wage. Any extra hours after this can be calculated at 150%, for example, using the Extra Hours Premium field.

Once you are happy, click Save.

Assign Employees to a Time Framework​

To Assign an individual or a group of employees to a Time Framework, go to the Employee Workloads tab in the flair HR app.

Next, select the correct framework under the Time Framework field beside an employee's name. Then click Apply and then select Save.

To assign a Time Framework to a group of Employees you can tick Select All rather than ticking individual employee names.

Please note, if you are unable to see the Time Framework field in the Employee Workloads tab, click on the Settings cog icon. This icon, to the right of the Employee Workloads Search bar, will allow you to display more fields such as a Time Framework.

Using the Hourly-Based Workload Template​

The Hourly Workload Template has been designed to deliver more freedom while making sure your team's workloads are managed effectively. Perfect for managing freelancers and project workers, it offers more control over flexible workloads and schedules.

Create An Hourly Based Workload​

When creating a new Workload template, simply select the hourly option from the Workload Models dropdown menu. This is an ideal option for those with non-fixed hours such as shift workers, freelancers, working students, or project based workers.