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DATEV Integration

DATEV is one of the leading tax and payroll software providers in Germany, serving over half a million customers. Due to popular demand, we offer a direct integration to DATEV, helping you simplify your payroll processes.

How To Integrate flair With DATEV​

You can set up your DATEV integration in seconds. First, open the flair HR app and go to the HR Admin page. Under the Integrations tab, click on DATEV. Then choose a payroll territory and click Connect Via Integration Service.

Enabling the DATEV Integration in flair HR

Next, grant flair access to your DATEV account. Enter your consultant ID and client ID, and then sign in to your DATEV account to set up the connection. Finally, click Enable to start using the integration in your flair HR app.

How To Use the DATEV Integration​

Once you have enabled the integration, you will see an Integrations box when you view a payroll run in flair HR. You have two options: Sync Employee Data and Sync Payroll Data.

Syncing employee data with DATEV

Clicking Sync Employee Data will send any data changes to DATEV. This is important if employee information, such as address, IBAN, or salary, has changed.

The Sync Payroll Data button sends data from the current payroll run to DATEV. You will need to sync this data with DATEV if any compensation was added manually to an employee during the payroll run or if you have employees who are paid based on time worked.

Our integration currently imports payroll data directly to DATEV LODAS. If you are using DATEV Lohn & Gehalt, our integration can automatically create ASCII files that you can quickly and easily import to DATEV yourself.

Downloading Payslips from DATEV​

Once your DATEV integration is connected, you can download payslips and other payroll documents directly from DATEV and automatically add them to employee records in flair.

Accessing DATEV Files​

After connecting the DATEV integration, you have access to different DATEV APIs and file types:

  • HR Files: Access to HR-related documents from DATEV
  • Payroll Reports: View available payroll report files
  • Document Types: See which file types are available for download

The integration supports typical payslip files and other documents required for payroll processing.

Enabling File Types and Notifications​

  1. Navigate to your DATEV integration settings in the HR Admin page
  2. Under Integrations > DATEV, you'll see available file types
  3. Enable the file types you want to download (e.g., payslips)
  4. Configure which notifications you want to receive when files are available

The DATEV payslip integration works out of the box - no additional configuration is required beyond enabling the file types.

Downloading Payslips​

To download payslips from DATEV:

  1. Open a Payroll Run in flair HR
  2. Ensure the payroll run is for the correct period and payroll territory (e.g., Germany)
  3. In the payroll run, you'll see available document types from DATEV
  4. Click Download Files to retrieve payslips and other documents from DATEV

The system will download all available files for employees in the payroll run. If you have multiple employees, the files will be automatically combined into a single file for easier processing.

Processing Downloaded Files​

After downloading files from DATEV, you can process them using the Mass Employee Documents Upload feature:

  1. Once files are downloaded, click to open the Mass Document Upload interface
  2. Review the downloaded file - it will be a combined file even if you have multiple employees
  3. Configure visibility settings and other document properties as needed
  4. Click Create Payroll Comment (or similar action) to finalize

The files will be automatically added to employee documents as normal document file uploads, just like any other payroll document.

Viewing Downloaded Payslips​

After processing, you can view the downloaded payslips:

  1. Go back to Payroll Runs
  2. Open the payroll run where you downloaded the files
  3. You'll see that the payslips were created and are available for review
  4. Click into the payroll run to check how the documents were created

Important Notes​

  • You can download documents from DATEV whenever you have a payroll run, even if you haven't completed the payroll processing
  • This feature is particularly useful for quickly accessing payslip information without needing to run a full payroll
  • Downloaded files are automatically matched to employees based on the payroll run data
  • The integration works seamlessly with DATEV's file structure and document types