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Schedule candidate interviews

Create candidate interviews, choose the participants, and let candidates select a suitable time. flair creates the calendar event and sends the required notifications.

Who can use this?

Recruiters and HR Admins in Salesforce. Recruiting Communication is a paid add-on, and at least one participant needs a connected Microsoft Outlook calendar.

Before you begin​

  • Enable Recruiting Communication for your organization.
  • Connect at least one participant's Microsoft Outlook calendar. Google Calendar is not supported yet.

Connect Recruiting Communication​

  1. In Salesforce, open HR Admin → Integrations.
  2. Add a Recruiting Communication Integration.
  3. Click Connect to view connected accounts and hiring managers.

Create an interview​

  1. In the flair Recruiting app, open Candidates.
  2. Select the candidate.
  3. Open Interviews.
  4. Click New Interview.
  5. Enter the internal name, duration, and internal notes. Candidates cannot see the internal notes.
  6. Review the participants. flair adds the candidate and all Hiring Managers for the job by default.
  7. Optional: Add employees or external participants by email.
  8. Select the participant with the connected calendar as the event organizer.

Connect a participant's calendar​

  1. In the interview, click Quick Actions.
  2. Select Copy Employee Calendar Connection.
  3. Send the copied link to the participant.
  4. Ask the participant to use the link to connect Microsoft Outlook.
  5. In the interview, select that participant as the event organizer.

Choose a scheduling method​

Schedule a specific time​

  1. Set the interview date and time.
  2. Send the invitation. flair creates the calendar event and emails all participants.

Offer predefined time slots​

  1. Add the available time options.
  2. Send the invitation link to the candidate.
  3. Wait for the candidate to select a slot. flair schedules the interview and sends calendar invitations.

Offer an open calendar​

  1. Select the open-calendar option.
  2. Send the calendar link to the candidate.
  3. Wait for the candidate to choose an available slot. flair blocks times that conflict with participant calendars.

Manage a scheduled interview​

  • Review the scheduled date, status, and Microsoft Teams join link on the interview.
  • To create more available slots, mark an absent participant as optional.
  • Cancel the interview from the candidate side or from Salesforce. All participants receive calendar invitations and email notifications about scheduling changes.

Candidates receive a dedicated interview link with meeting details and join options. flair also warns you when a participant is absent, but it does not prevent scheduling.