Skip to main content

Time Tracking Device & Access Control

flair offers physical time tracking devices and integration with access control systems. This guide covers device setup, configuration, and integration with RFID and fingerprint scanners.

Overview​

You can integrate flair time tracking with physical access control systems. This means the system can function as time-tracking terminals for your staff. Employees can scan their key fob or fingerprint on the terminal and flair will start tracking their time. When it's time to go home, they sign out in the same way. This helps you to accurately and reliably track employee attendance and working hours.

Device Setup​

If you've chosen physical time tracking as part of your flair plan, we'll configure the time tracking devices and install the most recent firmware before dispatching them to you. Once you receive the devices from us, you just need to connect them to the internet and they are ready to go.

Set-Up Guide​

For detailed setup instructions, refer to flair's Physical Time Tracking device guide.

Troubleshooting Time Variance​

Why is there a variance between the time I started tracking and the time in the timesheet?​

The difference between the recorded time and the actual time is most likely the result of an unstable internet connection, especially if it occurs only rarely and irregularly.

We recommend checking our guide for the time tracking device's settings and connection to the Internet on-site and adjusting them if necessary. However, it should be mentioned that, despite correct settings, an unstable connection or a loss of connection to the Internet can result in delayed time recording.

Device Options​

You can choose a device with a radio frequency identification (RFID) scanner or fingerprint scanner to verify your employees' attendance. In either case, you will need to enter RFID tag records into Salesforce. These contain a unique identifier that matches the employee's ID with their time tracking records in flair.

Configuring Datafox Time Tracking Device​

To configure your Datafox time tracking device for Wi-Fi connectivity, follow the instructions below.

Video Tutorial​

Manual Documentation​

For detailed manual instructions, refer to the Datafox documentation:

Datafox EVO 35 Universal Manual

Access Control Integration​

Integration with Office Access Control​

Contact us if you would like to integrate flair with your office access control system.

For more information on setting up time tracking devices, see the Device Setup section above.

Pairing RFID Tags with Fingerprints​

Once you have assigned every employee an RFID tag in Salesforce, you will need to pair their tag with their fingerprint in your access control system.

Note: In line with ISO 19794-4 and ANSI 378, the device fingerprint scanner does not save an image of the employee's fingerprint, but only a numerical representation (biometric key). This allows the scanner to match fingerprints to previously saved scans so that the timestamp can be assigned to the correct employee.

Pairing Process​

  1. On each access control device, select the fingerprint menu, enter your PIN for the fingerprint menu admin, and tap Learn Finger

  2. Enter the RFID tag ID that you previously created for a specific employee and select the Enroll option

  3. Choose which finger the employee would like to use

  4. Follow the instructions on device display. The employee should place their chosen finger on the scanner until you hear a tone. You will repeat this process twice more to fully scan the finger

  5. Once complete, you will see a notification on screen telling you that the scan was successful. You will also see a quality score – we recommend a quality of at least 80%

  6. Repeat this process for each employee and on each access control device

Tips for Achieving High Quality Fingerprint Scans​

  • Keep your finger straight, still, and vertical
  • Apply light pressure
  • Quality may be reduced if the finger is damp, dry, or cold
  • If you continue to encounter problems, try scanning another finger

Once paired, employees can use either their RFID tag or fingerprint to clock in and out, providing flexibility and redundancy in the time tracking system.