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Set up physical time tracking devices

Connect physical terminals to flair time tracking and office access control. Employees can use an RFID tag or fingerprint to start and stop time tracking.

Who can use this?

HR Admins who manage RFID tag records in Salesforce and device administrators. Physical time tracking must be included in your flair plan.

Before you begin​

  • flair configures the devices and installs the latest firmware before dispatch.
  • Connect each device to the internet after it arrives.
  • Create an RFID tag record in Salesforce for each employee. Its unique identifier links the employee to flair time records.

Choose a device​

You can use a radio frequency identification (RFID) scanner or a fingerprint scanner to verify attendance. Both options require RFID tag records in Salesforce.

For installation details, use the flair physical time tracking device guide.

Configure a Datafox device​

Use the video or the Datafox manual to configure Wi-Fi on a Datafox time tracking device:

For written instructions, use the Datafox EVO 35 Universal manual.

Integrate office access control​

Contact flair Support to discuss an integration with your office access control system.

Pair an RFID tag with a fingerprint​

After you assign every employee an RFID tag in Salesforce, pair each tag with the employee's fingerprint on every access control device.

note

In line with ISO 19794-4 and ANSI 378, the scanner stores a numeric biometric key, not an image of the fingerprint. It uses the key to match a scan to the employee's time record.

  1. On the access control device, open the fingerprint menu.
  2. Enter the administrator PIN for the fingerprint menu.
  3. Tap Learn Finger.
  4. Enter the employee's RFID tag ID.
  5. Select Enroll.
  6. Select the finger that the employee wants to use.
  7. Ask the employee to hold that finger on the scanner until the device sounds a tone.
  8. Repeat the scan twice. The device confirms the enrollment and displays a quality score.
  9. If the quality is below 80%, repeat the scan with the finger straight, still, vertical, and under light pressure.
  10. Repeat the enrollment for every employee on every access control device.

Dry, damp, or cold fingers can reduce the scan quality. If repeated scans fail, enroll another finger.

After enrollment, employees can use their RFID tag or fingerprint to clock in and out.

Troubleshooting​

The timesheet time differs from the device time​

An unstable internet connection can delay time recording, especially when the difference occurs rarely or irregularly.

  1. In the flair physical time tracking device guide, review the recommended device settings.
  2. At the device location, check the internet connection.
  3. Adjust the device or network settings as required. A connection loss can still delay a record when the settings are correct.